Position Analysis Questionnaire


Position Analysis Questionnaire

12. MOTOR SKILLS (The degree to which the job requires motor coordination and

the coordination of manual dexterity with mental and/or visual attention). Check the definition that best applies to this position:

_____ Duties require minimal motor skills for activities such as moving objects,

operating a switchboard, computer and/or most other office equipment, typing and/or word processing, filing, sorting, working with hand tools such as a hammer, screw driver or shovel.

_____ Duties may involve assignments requiring application of hand and eye

coordination with finger dexterity and motor coordination. Examples include stenography, operating a Dictaphone, operating a motor vehicle, using power tools, or climbing a ladder.

_____ Duties may involve close hand and eye coordination and physical dexterity.

Manipulation and motor control under conditions that may require extreme accuracy may be critical. The manual skills required are comparable to those which might be needed in making repairs to delicate electronic instruments or complex equipment, conducting laboratory tests, performing microscopic experiments, administering injections, firing a gun, or operating Class B vehicles or safety vehicles at high speeds.

_____ Duties may involve a high degree of intense mental concentration together with

hand and eye coordination and visual attention for long periods in performing activities such as operation or repair of a Class A vehicle or Class C hydraulic equipment.

13. OCCUPATIONAL RISKS (The relative degree of exposure to hazards which may

threaten or cause injury on the job). Please check the definition that best applies to your position:

_____ Risk exposure is similar to that found in typical office settings.

_____ Duties generally do not present occupational risk with only occasional exposure to

risk or stress. Minor injury could occur, however, through employee failure to properly follow safety precautions or procedure. Examples of injury include minor bruises from falls, minor cuts or burns, or minor muscular strains from lifting or carrying heavy equipment or materials.

_____ Duties regularly present potential risk of injuries from improper exposure that

could result in loss of time from work. Examples of injury include burns from chemicals, steam, or fire, severe muscular strains from working with extremely heavy material, falls from heights more than three feet and illness from exposure to communicable diseases. Special safety precautions, training, or protective clothing such as gowns, coats, gloves, glasses, hats or boots may be required.

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_____ Duties may involve frequent, recurring exposure to hazardous conditions, such as

working at heights more than thirty feet or with dangerous equipment or high voltage sources. Job frequently entails the possibility for serious injury or exposure to conditions that could result in total permanent disability or loss of life. For example, danger of physical attack or work at heights in excess of thirty feet during extreme weather conditions. Extreme care and safety precautions are required at all times.

14. VISUAL DEMANDS (Indicate how often the following visual requirements are

needed in performing the primary responsibilities of this position: rarely, routinely or constantly. Activity Rarely Routinely Constantly Reading documents for general understanding (e.g. correspondence, memos, e-mails). Reading documents for analytical purposes (e.g. system programs, detailed reports, and print-outs). Reviewing non-written materials (e.g. maps, blueprints, instrumentation for analytical purposes). Color vision (e.g. requiring the ability to determine color differences). Other.

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15. CONFIDENTIALITY (The discretion and integrity required by those employees

with access to confidential information handled or obtained in the normal performance of duties, and in accordance with public access laws). Do you have access to any of the following?

_____Official personnel files

_____Collective bargaining negotiations (on behalf of the organization)

_____Law suits

_____Criminal records/investigations

_____Client records

_____Department records

_____Other (please explain):

16. SUPERVISION RESPONSIBILITY (Supervisory and managerial responsibilities

in terms of the degree of involvement in work planning and organization, work assignment and review, and personnel functions). Check the definition that best applies to your position:

_____ Position does not require the regular supervision of any employees.

_____ Position regularly leads other workers in accomplishing assigned work and

performs non-supervisory work that is usually of the same kind and levels as is done by the group led. Provides on-the-job training for new employees.

_____ Position is accountable for the quality and quantity of work done by subordinates

and assures the accomplishment of the assigned work in the prescribed manner. Plans, schedules and coordinates work operations to meet schedules, deadlines and priorities; revises work schedules to meet changes in work load or availability of manpower; makes recommendations to management regarding operational or personnel matters.

_____ Position is accountable for the direction and success of programs accomplished

through others. Analyzes program objectives, determines work operations, estimates and allocates the financial and staff resources required. Prepares budget and related reports. Assists or oversees the personnel function, including or effectively recommending hiring, training, and disciplining of employees.

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17. SUPERVISION EXERCISED (Level of difficulty required to supervise and

manage program operations, includes staff size, diversity of functions or activities overseen, stability of work operations, and workforce dispersion.)

a. Number of employees supervised. How many full time employees do you supervise? ______ How many part time employees do you supervise? ______ How many seasonal employees do you supervise? ______

b. Complexity of Subordinate Operations. Check the definition that best applies to this position:

_____ May provide immediate functional or technical supervision over other employees

in the same department where the work of the supervised employee(s) is essentially the same as the work of the supervisor. May assume relief responsibility.

_____ Provides immediate supervision over a functional unit or section, or department

with time spent assigning, checking and reviewing work that has standardized procedures. Supervisory responsibility includes direct accountability for work results. May provide input when subordinates are evaluated, disciplined, or trained by the department head. May act as the department head during temporary absences.

_____ Provides direct management or supervision of a department, including service

delivery, training, evaluating, and disciplining of subordinates, and budget development and control. May provide functional supervision over a large and/or highly technical section of a major department.

_____ General supervisory responsibility for a major department, or several smaller

departments, with supervisors who are responsible for supervision over individual departments including service delivery, training, evaluation and disciplining of subordinates, budge development and control. Directs and coordinates the operation or two or more major departments through subordinate supervisors who are responsible for supervision over individual departments. May assume temporary responsibility for entire organization in the chief executive or department head’s absence.

_____ Directs, coordinates, plans, and organizes the overall operation of the organization

in conformance with general objectives and directives established by the governing body.

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c. Stability of Subordinate Operations. Check the definition that best applies to this position:

_____ Functions, programs, work processes and staff size are well established and

relatively stable.

_____ Work operations are subject to substantial cyclic or seasonal fluctuations, or

substantial changes in work procedures, volume, or products, which are (or can be) reasonably anticipated and planned for in advance, e.g. tax billing, elections, recreational activities, or fiscal year end.

_____ Work operations are subject to substantial changes in work procedures, activities,

volume, and products. While the timing of these fluctuations can not be anticipated, the procedures to be used including added staffing through emergency hiring or contracting can be planned in advance, e.g., handling storm emergencies.

_____ Work operations are subject to frequent, abrupt, and unexpected changes in

deadlines, volume of work, sudden emergencies, and goals due to uncontrollable or unpredictable circumstances, e.g., police or fire emergencies, and litigation. May have long-term, adverse impacts on the operation.

d. Workforce Dispersion: Check the definition that best applies to this position:

_____ Employees work at the same location and the same work shift, a few may be


_____ Large numbers of employees are physically separated from their supervisor for a

substantial portion of the time due to multiple shifts or concurrent work.

_____ Substantial numbers of employees are dispersed to many widely separated

locations on a continuing basis.

18. COMPENSATION SCHEDULE. Please answer the following:

a. Are you paid on an hourly _____or salary _____basis?

b. How many hours do you normally work in a week? _____________________

c. Are you eligible for overtime? Yes _____ No _____

d. What is your overtime rate of pay (time and a half, double time)? __________

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Please provide any additional information pertaining to the position that you feel is important regarding the classification of the position. The information provided in this questionnaire will be used to write a detailed job description. It is important that the information provided is accurate and reflects your position, as it exists today.

Thank you for your time and cooperation, please sign your name, and date, below and give the questionnaire to your department head for their review and comment.

a. Employee’s Additional Comments:

Employee Signature ________________________________ Date: _____________

b. Supervisor’s Additional Comments:

Supervisor Signature: ___________________________________ Date: __________

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